Business Meeting 01/27/2019

The meeting was called to order at 1:22 PM EST.

Officer’s Reports

The Herald and Fencing reports were submitted by Rurik with no further issues with reporting in the new web portal.

Vigfuss had nothing new to report for Heavy.

The Web and A&S reports were filed by Alexander, the Facebook presence will be updated to have an official group page and a private members only group. Also, all officers need to send Alexander their personal email or reach out on Facebook to get email forwarding setup from the official email accounts.

We have $3326.58 in total funds with no changes since the last meeting, a preview of our report has been sent by Sabine to regional. There is currently an audit in progress, so we must submit additional information. The banner order is ready to be submitted, but is on hold to keep the domesday report clean.

The Seneschal and Chronicler reports have been filed by Morgan as well as the Domesday report.

Financial Policy

Per Morgan, any expenditure over $200 must be brought to a vote and to the attention of the canton. The financial committee consists of the Seneschal, Exchecquer and all paid members in attendance at the meeting where the vote is held.

A written financial policy is needed, and will be based in part on the policies of other groups similar in size to ours.

Old Business

Vigfuss is to inventory the equipment before the next business meeting.

The committee for the St. Patric’s Day Parade was not present. Sabine noted that she participated in this parade in 1999 and it was a miserable experience. People thought the display was cool, but it did not benefit the group. Fliers were handed out, but after several years not a single person showed interest in joining the group as a result. Morgan suggests that if we do a parade it must be in a ride on platform due to the challenge of walking in armor for a large distance.

A committee is needed for a new charity event. It was suggested that this event should not have feast, but a lunch tavern is an option. It should be a one day event, and could be held at somewhere like the VFW or American Legion.

New Business

Vigfuss is to finish his MIT at Val-Day with the assistance of Morgan.

Vigfuss proposes that we do more demos

There is a need for the ability to bulk email the entire group.

In the Baronial Meeting a new program was announced that everyone is to be a chatelaine, a pin will be given to new people at events to signify they are either new or unfamiliar with the group. We must make 30 of these pins before our next event. People have the choice to keep the token when they no longer need it, but may also return it to the group or pass it on to a new person. We should also make business cards with information on key members, and possibly have a way to identify those members at the event.

Regional A&S is on March 2nd and the Barony has requested that each Canton submit an entry.

Alexander is to look into the business cards to hand out at Waterhorse with information about some key members as well as information about the group including the website and Facebook page.

At Val-Day members will be attending the PayPal class, the Exchecquer and at least one other member must attend.

We will be inviting royalty to Waterhorse with a scroll of invitation.

Waterhorse

This year is actually the 11th year.

Feast will be a French theme with a grazing table. Music and dancing is planned again, but the lighting will be better this year.

All present members approved up to $1,000 to be used toward the grill, and we will approach the campground about a long term contract for the site.

There must be a manned gate this year, anyone who has not paid to attend the event must have a chaperone if they are checking it out.

During the presentation of the grill all martial activities will be put on hold.

Sabine is to look into event entry policy.

We need to expand the parking, there are several areas out of the way where we may be able to expand with the approval of the park.

We will likely be hosting the baronial 50th celebration next year as no other groups have submitted a bid at this point though an extension for entry has been given.

The meeting was adjourned at 3:31 PM EST.

Posted in Uncategorized

Business Meeting 12/02/2018

Opening

We were reminded that if anyone has any questions or concerns to ask or state them at the meeting. You might not be the only one that has that question or concern.

We were also told by the Barony that forming any sub-groups within the Canton for reasons such as finance is not only against SCA regulation but is also illegal since we are part of a non-profit organization.

Update 2018/01/11: It has been noted that it is fully within regulation and legal to have a finance committee, but that very specific guidelines must be followed such as who must be in attendance (a minimum of 3 members including the group Seneschal and Exchecquer) and that there must be published meeting notes detailing approved expenses and other activities.  

It has been suggested that we as a group begin to post meeting notes online.

The topic of making loaner gear was brought up. We need to get a list or pictures of what we collectively already have, and a list of the gear we need as well as the details on what materials are needed to make it.

An Arts and Sciences day has been suggested.

Call of the Waterhorse

Banners are being made for the head table at this year’s Call of the Waterhorse Feast. Vector images for the Canton, Barony and Kingdom devices will be needed.

A vote has been made and unanimously approved for submitting the Call of the Waterhorse logo to become an official badge associated with the Canton.

A bid has been submitted for the Barony’s 50th anniversary. Special attention was brought to the number of porta potties.

Classes for PayPal are being held at Val Day this year. Several members of the canton plan to attend so we can start using it for the 10th year of Call of the Waterhorse.

New Business

Aris End Starre was awarded the Award of the Shimmering Leaf.

Ideas for more exposure were brought up for walking in the St. Patrick’s Day Parade in Bay City and the Santa Parade in Midland.

Bryn and Horatio are looking into the availability of cabins in Gladwin for use with an Arts and Sciences gathering.

We are looking into the availability of the Midland Armory for use as a potential event location.

The next meeting is to be at 1:00 PM EST on January 27th at the Saginaw Barnes and Noble.

Posted in Business

Business Meeting 04/24/2016

Officers

Fencing

We have not been having regular fencing practices yet this year, but Rich wants to start up practices at the Tridge again

Heavy

Nothing is currently planned, but we are looking at locations and times for practices.

Chatelaine

Tall Ships has still not responded to the inquiries about doing a demo.  It is assumed that it is not going to happen.

A list of skills and interests is being compiled.

Exchequer

We must submit a report monthly now, along with the normal quarterly reports.

The quarterly reports are now also in signed hard copy, in addition to the usual electronic. (Note: Only the Domesday used to have a hard copy submission, in recent years.)

No Chronicler

We currently do not have a chronicler, though a couple members have expressed interest the position requires training.

We will investigate if we can have a news section on the site (with actual stories and articles) without having a chronicler.

New Business

Christmas Party

There was discussion of having a Shire Christmas party at the Community Room of Olive Park in Auburn, MI on December 4, 2016.

There is a rental fee of $75 for the space that all agreed it is acceptable.

The details for a possible silent auction at the party are being considered.

This event will be open to the Barony of Northwoods and the Baron and Baroness are invited.

Business Cards

The shire is looking into printing business cards, the template can be found on the Chatelaine site at http://www.midrealm.org/chatelaine/docs/Chatelaine_Resources/Info%20Cards_fillable.pdf.

A member would simply add their SCA name on their card and possibly an email address.  It is strongly recommended though that an email specific to the SCA be created to protect yourself.

Tall Ships

The idea of advertising in the local paper during the tall ships festival was submitted, but was rejected as it would likely not get the amount of attention we need to justify the cost.

Instead we decided that we would try to assemble a roaming group to attend Tall Ships on July 17.  This group would try to draw interest in the SCA and hand out fliers.

Auburn Corn Fest

The Auburn Corn Fest is on July 7 through 10 this year.  We are going to look into the possibility of doing a demo at this event.

New Seneschal

Once again Morgan is the seneschal of Fearann Na Criche.

Old Business

Move to be a Canton

As discussed in the last couple meetings, we are moving to become the Canton of Fearann Na Criche.  A member of the Barony of Northwoods.

This is a lateral move, and does not have any ill effects on our group.  It allows for more opportunity for our members, and reduces the officer requirements.

This move will require a polling of the entire barony at the expense of the shire.  This requirement is being investigated to see if it is necessary, and to find if there are ways to reduce the cost.

Call of the Waterhorse

This year’s theme will be Treasures of the AuSable, and we will have a feast consisting of Moroccan food. The event will officially be open Friday through Sunday.

The entry fee is now a membership discount rather than a non-member surcharge.

We will be counting the leftover site tokens from previous years to see if there are enough, but are open to ideas for new site tokens.

There will be a four-part tourney with teams of up to four people.  It will consist of rapier, heavy, archery and an A&S bean count competition.

The rapier part of the tournament will be held in a similar manner to capture the flag as a woods and field battle.  We have approval for rubber band guns.

 

Posted in Business